Job Vacancy Announcement for a Personal Assistant to a Senior Diplomat
2026/11/9
The Embassy of Japan in Tanzania has a vacancy for a Personal Assistant to a Senior Diplomat.
1. GENERAL INFORMATION
(1) Position title
Personal Assistant to a Senior Diplomat (There is only one post available.)
(2) Period of performance
- One year (renewable. Subject to a three-month probationary period.)
- Full time (40 hours /week)
(3) Working hours
7:30 to 16:30 (Lunch break: 12:30 to 13:30) *.
*Overtime (including evenings, weekends and/or public holidays) and emergency duty may be required from time to time. In this case, overtime pay will be paid.
(4) Place of performance
Embassy of Japan in Tanzania (Plot No. 1018, Ali Hassan Mwinyi Rd, Dar es Salaam).
(5) Eligible applicants/Qualification
- Applicants must have legitimate Tanzanian nationality.
- The minimum educational qualification is a bachelor’s degree.
(6) Salary
Salary varies according to skills and experience and will be communicated to the successful candidate when the Embassy decides to recruit.
(7) Annual leave and public holidays
These shall be granted in accordance with internal regulations as well as Tanzanian local legislation.
2. DUTIES
This post is required to
- Manage the senior diplomat's schedule.
- Maintain regular contact with other diplomatic missions.
- Draft diplomatic protocol documents.
- Contribute to the organisation of receptions hosted by the Embassy.
- Translate from English into Swahili.
- Provide other administrative assistance.
3. SKILLS REQUIRED
- Strong responsibility for managing the senior diplomat’s schedule.
- High level of administrative skills.
- Good communication skills in both English and Swahili.
- Computer skills/knowledge of Microsoft Office (Excel, PowerPoint, and Word).
- General knowledge of and interest in Tanzanian politics and diplomacy.
- Interest in and understanding of bilateral relations between Japan and Tanzania.
- Ability to meet deadlines.
- Attention to detail and thoroughness in seeing tasks to completion.
- Ability to build and maintain effective and amicable relationships and work flexibly as part of a team.
- Personal integrity and an honest and ethical approach.
4. SELECTION PROCEDURE
The Embassy will select candidates according to the following procedure:
(1) Document screening
(2) Writing Test (only for those who have passed the document screening)
(3) Interview*
*It is scheduled to take place at the Embassy of Japan (Ali Hassan Mwinyi Rd Dar es Salaam) in early December 2026.
Only successful candidates selected for further consideration will be contacted.
5. HOW TO APPLY
All qualified candidates are required to submit the following documents by email to embassyofjapan_TZ@dr.mofa.go.jp during the application period. Applications submitted through any other means will not be considered.
Applicants must combine all the required documents into one single PDF document, arranged in the order listed below:
1. Application Form with passport-sized photograph (pasted on the application form).
2. A short essay on recent news that you find interesting (strictly no more than 500 words. Do not include any personal information in the essay).
3. Tanzanian National Identity Card.
4. Police Clearance Certificate.
5. Academic certificates.
6. Certificates or other evidence of relevant qualifications (if applicable).
Candidates MUST use the “Application Form” provided on the Embassy’s website.
Document submission requirements:
• All documents must be scanned and combined into one PDF file.
• The PDF file must be clearly labelled:
“Applicant’s Name_Personal_Assistant_Application_2026.pdf.”
• Applicants must send the PDF as an attachment to an email addressed to embassyofjapan_TZ@dr.mofa.go.jp.
• The subject line of the email must read: Application for Personal Assistant to a Senior Diplomat – 2026.
• Applicants are responsible for ensuring that the scanned documents are clear, legible and complete.
Incomplete applications or applications that do not comply with the above submission requirements WILL NOT be considered.
6. PERIOD OF APPLICATION
Until 20th November 2026
- Incomplete applications WILL NOT be considered.
7. IMPORTANT NOTICE
• The closing date for this vacancy is 20th November 2026. Applications received after the deadline WILL NOT be accepted.
• Applications MUST be submitted by email to embassyofjapan_TZ@dr.mofa.go.jp as one consolidated PDF document, in accordance with the instructions provided in Section 5.
• Please ensure that your contact telephone numbers and email address on the application form are correct. If the Embassy is unable to reach you, you may lose the opportunity.
• The Embassy only accepts enquiries by email (embassyofjapan_TZ@dr.mofa.go.jp).
• The Embassy does not pay for any costs incurred in preparing and submitting the application.
• Only candidates selected for further consideration will be contacted. If you have not heard from the Embassy within three weeks of the closing date, please consider your application unsuccessful.
1. GENERAL INFORMATION
(1) Position title
Personal Assistant to a Senior Diplomat (There is only one post available.)
(2) Period of performance
- One year (renewable. Subject to a three-month probationary period.)
- Full time (40 hours /week)
(3) Working hours
7:30 to 16:30 (Lunch break: 12:30 to 13:30) *.
*Overtime (including evenings, weekends and/or public holidays) and emergency duty may be required from time to time. In this case, overtime pay will be paid.
(4) Place of performance
Embassy of Japan in Tanzania (Plot No. 1018, Ali Hassan Mwinyi Rd, Dar es Salaam).
(5) Eligible applicants/Qualification
- Applicants must have legitimate Tanzanian nationality.
- The minimum educational qualification is a bachelor’s degree.
(6) Salary
Salary varies according to skills and experience and will be communicated to the successful candidate when the Embassy decides to recruit.
(7) Annual leave and public holidays
These shall be granted in accordance with internal regulations as well as Tanzanian local legislation.
2. DUTIES
This post is required to
- Manage the senior diplomat's schedule.
- Maintain regular contact with other diplomatic missions.
- Draft diplomatic protocol documents.
- Contribute to the organisation of receptions hosted by the Embassy.
- Translate from English into Swahili.
- Provide other administrative assistance.
3. SKILLS REQUIRED
- Strong responsibility for managing the senior diplomat’s schedule.
- High level of administrative skills.
- Good communication skills in both English and Swahili.
- Computer skills/knowledge of Microsoft Office (Excel, PowerPoint, and Word).
- General knowledge of and interest in Tanzanian politics and diplomacy.
- Interest in and understanding of bilateral relations between Japan and Tanzania.
- Ability to meet deadlines.
- Attention to detail and thoroughness in seeing tasks to completion.
- Ability to build and maintain effective and amicable relationships and work flexibly as part of a team.
- Personal integrity and an honest and ethical approach.
4. SELECTION PROCEDURE
The Embassy will select candidates according to the following procedure:
(1) Document screening
(2) Writing Test (only for those who have passed the document screening)
(3) Interview*
*It is scheduled to take place at the Embassy of Japan (Ali Hassan Mwinyi Rd Dar es Salaam) in early December 2026.
Only successful candidates selected for further consideration will be contacted.
5. HOW TO APPLY
All qualified candidates are required to submit the following documents by email to embassyofjapan_TZ@dr.mofa.go.jp during the application period. Applications submitted through any other means will not be considered.
Applicants must combine all the required documents into one single PDF document, arranged in the order listed below:
1. Application Form with passport-sized photograph (pasted on the application form).
2. A short essay on recent news that you find interesting (strictly no more than 500 words. Do not include any personal information in the essay).
3. Tanzanian National Identity Card.
4. Police Clearance Certificate.
5. Academic certificates.
6. Certificates or other evidence of relevant qualifications (if applicable).
Candidates MUST use the “Application Form” provided on the Embassy’s website.
Document submission requirements:
• All documents must be scanned and combined into one PDF file.
• The PDF file must be clearly labelled:
“Applicant’s Name_Personal_Assistant_Application_2026.pdf.”
• Applicants must send the PDF as an attachment to an email addressed to embassyofjapan_TZ@dr.mofa.go.jp.
• The subject line of the email must read: Application for Personal Assistant to a Senior Diplomat – 2026.
• Applicants are responsible for ensuring that the scanned documents are clear, legible and complete.
Incomplete applications or applications that do not comply with the above submission requirements WILL NOT be considered.
6. PERIOD OF APPLICATION
Until 20th November 2026
- Incomplete applications WILL NOT be considered.
7. IMPORTANT NOTICE
• The closing date for this vacancy is 20th November 2026. Applications received after the deadline WILL NOT be accepted.
• Applications MUST be submitted by email to embassyofjapan_TZ@dr.mofa.go.jp as one consolidated PDF document, in accordance with the instructions provided in Section 5.
• Please ensure that your contact telephone numbers and email address on the application form are correct. If the Embassy is unable to reach you, you may lose the opportunity.
• The Embassy only accepts enquiries by email (embassyofjapan_TZ@dr.mofa.go.jp).
• The Embassy does not pay for any costs incurred in preparing and submitting the application.
• Only candidates selected for further consideration will be contacted. If you have not heard from the Embassy within three weeks of the closing date, please consider your application unsuccessful.
- Application Form(Word)
(37KB)